Fire Warden After-Course Resources

Welcome to our members only page containing all the key fire warden safety checks discussed in your fire warden training

Fire Warden Checks

  • Have full understanding of your sweep route plan including primary and secondary routes. (Sweep route plans provided?).
  • Full awareness of COSHH (Control of Substances Hazardous to Health) locations within sweep routes.
  • Do you have a PEEP within your areas? (Personal Emergency Evacuation Plan).
  • Within your area, are there any manual shutdowns to be implemented or will it shut down automatically via the fire alarm?
  • Are there any suppression systems in the building, including the server rooms?

Fire Prevention Checks

  • Are fire prevention checks being carried out in your area?
  • Are refuge points kept clear along with communication systems working?
  • Are PAT and fixed wire checks up to date?
  • Escape route checks carried out daily, including fire signs (refer to checklist).
  • Are all machinery safety checks up to date? (Report any damage).
  • Is cleaning regime sufficient for the area?
  • Reduce the risk of flammables where possible including oxygen/gas bottles.
  • Ensure all fire doors are not wedged open illegally.
  • Ensure all occupants within your sweep area are updated of any changes to area, including temporary works being carried out.
  • Access to all fire escapes to be clear, including no locked fire doors.
  • Ensure all rubbish bins are emptied inside and outside your building and not overflowing outside in larger wheelie bins.
  • Are COSHH lockers, if applicable fit for purpose to house any potential flammable risks inline with the SDS sheets provided? (Safety Data Sheet).
  • Are fire risk assessments up-to-date for your area and any outstanding actions completed?
  • Fire extinguishers, fire blankets and suppression systems are always to be either used or implemented.
  • Ensure end of working day checks are carried out. (Shut down machines etc).

Fire Warden Sweep Instructions

  • On hearing a fire alarm, you must immediately react and DO NOT delay response.
  • Collect emergency fire warden sweep pack from pouch provided and don hi-visibility clothing.
  • Begin to sweep your relevant area marking on your plan, rooms or areas cleared via ticks on each compartment.
  • Follow route plan giving verbal and physical directors to evacuating occupants leading them to the nearest safe fire exit.
  • Do not stop to collect belongings.
  • Check all rooms thoroughly and ensure all doors are closed as you exit every area.
  • Do not defer from the route plan or go deeper into the building.
  • Once an exit has been made, immediately report all findings to the senior fire warden with the sweep route plan or a fob system.

Fire Warden Sweep Instructions

  • On hearing fire alarm, you must immediately react and DO NOT delay response.
  • Proceed directly to the main fire alarm panel for instruction. This fire panel must be addressable.
  • On arrival you will be met by the senior fire warden who will have the location details of the fire.
  • At this point you will be handed a radio and a floor plan of the area via a fire warden sweep pack, quick radio check to ensure it’s working then proceed in contact with the senior fire warden on the fire panel.
  • Proceed to the location with haste collecting fire extinguishers on the way (Response team).
  • On arrival to risk area to carry out a door check first, if safe then enter area to inspect.
  • Evacuate the area of risk if required keeping the occupants 2 doors away from the risk (1 hour fire protection).
  • Report findings back to the senior fire warden when safe to do so and ASAP.
  • Monitor situation or evacuate as appropriate.

Types of Extinguishers

Fire Warden Checks

Daily Observations

Fire alarm panel visual checkCheck the panel daily for fault codes
Emergency escape lighting visual checkCheck to see if any lights are out or damaged
Escape routesCheck to see if fire exits are clear and safe to egress (exit)
Firefighting equipment Inc fire blanketCheck to ensure firefighting equipment is in situ where designated and are undamaged/unused
Evacuation chairsEnsure the evac chair is in place and serviceable with a visual check

Weekly Inspections

Fire alarm weekly test: To include SHEVS. (Smoke, exhaust, vent system)A weekly test of the alarm/smoke system should be a undertaken during occupied work hours
Automatic Opening Doors (Dorgard/magnetic lock devices monthly)Any automatic opening/closing doors should be checked to ensure they operate in the event of fire alarm activiation
Final fire escape doorsCheck to see if all final exits fire doors are serviceable with open and closed test

Monthly Inspections

Escape routes/exitsCheck all designated fire exits to ensure they operate correctly and are free from obstruction and safe to use with a single hand action to exit
Emergency escape lighting visual checkMonthly test to ensure correct operation with flick test
Refuge areasEnsure that the refuge areas are clear and comms system check
Evacuation chairsEnsure that the evacuation chair is in date for test and stored correctly. Regular training for operator.

Quarterly Inspections

Review of fire safety log bookEnsure the Fire Safety Logbook is up to date, and all records have been entered correctly
Conduct building fire safety meetingEnsure all Fire Marshall are still in place and any fire safety concerns are being addressed
Passive fire protection inspectionCheck all fabric of the building to ensure no areas are breached and fire stopping is applied

Bi-Annual Inspections

Fire alarm service & maintainanceEnsure fire alarm is serviced in accordance with BS5839 twice per year
Full fire evacuation dill/ followed by fire safety meetingEnsure that the evacuation exercise is undertaken, the results and any remedial actions are recorded

Annual Inspections

Emergency light service/maintenanceCarry out a full light drain down to comply with BS5266, full 3 hour drain down
Fire-fighting equipment service (extinguishers)All extinguishers to building should be yearly tested and inspected in compliance with BS5306
Review of fire risk assessment (FRA)This is advised that your FRA is reviewed every year or when change is building fabric
Evacuation chairThe evacuation chair should be serviced to ensure safe operation

Emergency Plan

What should be included in an Emergency Plan?

The Incident Controller should have up to date drawings of the premises in order to control both the search activities and the use of appropriate escape routes.  The objective is to evacuate as quickly and efficiently as possible using all available escape routes with the exception of routes close to any suspect device. 

An effective emergency plan must include the following information:

  • Return to the premises and fire safety procedures and principles including;
  • Action on discovering a fire.
  • Warning if there is a fire.
  • Calling the fire brigade.
  • Evacuation of the premises including those particularly at risk.
  • Places of assembly and role call.
  • Identification of key escape routes.
  • Fire fighting equipment provided.
  • Specific responsibilities in the event of a fire.
  • Information training required.
  • Fire drills.
  • Records.
  • Personal Emergency Evacuation Plans (PEEPS).

As part of our risk assessment service we are able to provide guidance on how to ensure your emergency plan is compliant with the above criteria.

Emergency Grab Bags

What MUST be included in an Emergency Grab Bag?

Grab bags are solely for the Emergency Services arrival to handover so they can assess the situation quickly and with confidence before entering your building, should it be on fire.

The information the Fire Service may require is:

  • Search Area and Evacuation Route Plans. (Floor/Zone plans).
  • Access codes/Fobs/keys/Chinograph.
  • Fire alarm information.
  • Ventilation systems & Controlling.
  • Sprinkler & Suppression systems.
  • COSHH information with SDS sheets.
  • Building site or Asset plans.
  • DSEAR/PEEP information (Personal Emergency Evacuation Plans).
  • External services routed into building (COSHH lockers/Gas storage/Plant rooms).
  • Building Gas and Electrical shutdown.
  • Internal Plant room locations along with any emergency shutdowns.
  • Main server locations.

These lists are not exhaustive.

Emergency Welfare Bags

What could be included in an Emergency Welfare Bag?

Welfare bags are simply emergency equipment needed by your own staff, this equipment would be required by occupants or Coordinators, this could include:

  • First Aid Kits/Burns kits/Sweets.
  • Management/Search Team Names and Telephone Numbers
  • Megaphone/Whistles/Mobile phone
  • Hand wipes 
  • Torches, Batteries and Glow sticks 
  • Foil blankets, water and Fire blanket

These lists are not exhaustive.